In the system «Personal Uni» specificity of record keeping in institutes of higher education is realized:
- Keeping of additional information on departments and staff in the context of educational activity (pedagogical seniority, professed disciplines, scientific effort, etc.). For forming of various regulated reports categories of appointments and types of departments are introduced.
- Conducting of multiple appointments for every employee with different percentage of rate and different extra charge on each of those. Keeping of history on every appointment. Supporting of the new rate system.
- Conducting of manning table, taking various specific extra charges into consideration. Conducting of additional (projected) manning table.
- Printing of various speicific reports and forms adopted in the institute. Forming of various regulated reports for higher organisations in accordance with their requirements.
- Special mechanisms for effective work with great quantity of employees are realized, allowing to process massive changes on various categories of staff.
- Integration with other departments of institute, such as Accounts department, Library, Guard, Union Committee, Dean's offices, is provided.
- "Personal Uni" can be used jointly with the system of educational process management BAZIS that provides automatisation of educational activity of institute (www.bazis.bravosoft.ru).
Advantages of the program:
- The Common Information Space that provides solution for various personnel tasks thanks to unique capability of the system development during its exploitation. Possibility of adaptable tuning in concordance with enterprise specificity and requirements.
- All necessary personnel functions are realized that provide full-fledged personnel record keeping at enterprise. Functions concerning work with manning table are realized that allow to tune it flexibly, including possibility of conducting two manning tables simultaneously. Besides, a lot of additional functions are realized that lighten daily work of personnel department specialists.
- Simple, intuitively comprehensible interface, realizing the concept of "electronic card" and allowing to work with a few cards in the system at the time. The structure and principles of work with "electronic card" is our "know-how". The interface allows system to adjust mode of displaying of information automatically depending on content of the card.
- Personnel book-keeping provides full cycle of paper handling with automatical allocation of information at registration of documents. Distinctive feature of the system is capability of using several various personnel wordings in the same order, moreover, the system provides automatical forming of documents in Microsoft Word, both in regulated mode and in compliance with forms adopted at the institute.
- Large quantity of prefabricated reports created in Microsoft Word and Microsoft Excel. Various statistical reports are realized with plotting appropriate diagrams.
- Powerful embedded mechanism of queries for searching and analyzing information that allows you to extract any kind of information from the system in any given time without assistance. Presence of numerous prefabricated queries and possibility to save self-made queries allow to use the system as a centre of filing and processing information on all employees of enterprise, while capability of exporting selected data allows to intergrate the "Personal" system with other databases installed previously.
Personnel functions of the «Personal» program:
- Conduction of employee's personal card (dossier) that contains the whole information about him. The information is divided in tabs. Card structure is adapted at user's discretion.
- Conduction of employee history, including appointments, displacements, holidays, business trips, and sick-lists. Conduction of several appointments on certain employee.
- Keeping of employee's photos in electronic card Т-2.
- Keeping of information on fired employees and liquidated departments unlimitedly long.
- Conduction of information on departments, and creating of departments structure of unlimited multiplicity.
- Conducting of manning table of department, supporting by-workers and holding more than one appoinment with saving history of the manning table. Possibility of grouping staff positions, conducting of two manning tables at once, forming of reports on staff movement, etc.
- Conduction of record keeping on working-time with possibility of auto-filling basing on personnel data.
- Automatic calculation of all necessary parameters in cards of employees and departments (age, all types of seniority, current appointment, number of employees in department, etc.).
- Forming of forecast on emplyees, such as pensioning (including preferential), striking off the military register for age reason, birthday prediction, etc.
- Planning of career development and supporting of candidatures.
- Designing, saving and printing of personnel documents in compliance with forms, accepted at enterprise, as well as with unified forms for printing primary documentation on personnel record keeping according to statutory acts concerning conduction of personnel documentation at enterprise.
- By means of orders the following personnel operations are conducted: for employees - acceptance for employment, displacement, dismissal, name change, warrant to business trip, accordance of holidays, and charging of salary; for departments - creation, subordination change, and liquidation.
- Execution of various personnel operations that are not shown in orders.
- Documents printing in accordance with norms (T1, T1a, T2, T3, T4, T5, T5a, T6, T60, T61, T6a, T7, T8, T8a, T9, T10, T10a, TD) and in free form. Availability of document correction before printing.
- Forming of reports, including complicate ones, based on information about employee from personal card Т-2 considering all amendments at current date, as well as at any date defined by user.
- Forming of reports based on information about departments, considering all amendments at current date, as well as at any date defined by user.
- Forming of orders based on information contained in documents, both current and archived. All reports are formed as tables with possibility of correction, printing, and exporting to Microsoft Excel.
- Plotting of diagrams, showing visually various statistical activities (distribution of employees in age and departments, distribution of acceptances and dismissals in years, and so on).
- Automatic printing of reference for working and fired employees.
- Creation of archived copies of data.
- Conduction of system directories with possibility to create new groups and new meanings related to several groups, to transfer meaning between groups, to delete meaning on several levels providing logical integrity of data.
- Acceptance for employment under civil labour contracts.
"Unique" functions of the «Personal» program:
- Possibility to include any number of whatever personnel wordings into order. Id est, one certain order may contain various personnel operations. For instance: "new acceptance for employment", "new department creation", "granting holidays", "name change", etc. At registration of such document automatic distribution of information among necessary descriptions is executed (for the «Personal Pro» system only)
- Intelligent order printing with automatic generation of respective text wordings.
- Possibility to create optional descriptions for any object. Id est, any object (for example, an "employee") may contain only proper description.
- Unique interface - electronic card with possibility to display optional descriptions and to edit information on demand. Optional addition and deletion of tabs in card.
- Remote expansion of functionality, meaning possibility to "order" new parameters, tabs, reports, documents, etc. Structure complexity of elements added is unlimited.
- Unique mechanism of queries allows user to extract any kind of information from the system without assistance. At that, no matter how and where the information is kept in the system, user formulates a query strictly in terms of certain task.
- Possibility to use generalization, both at formulating queries and description, that allows to operate with classes of entities, id est there is no need to enumerate all the elements relative to the class. For instance, at calculation of seniority it is necessary to distinguish the category of employees at unhealthy jobs. The system allows user to operate with notion "unhealthy job", at the same time attribution of any existing entity to this notion is provided owing to the unique mechanism of "cross-folders".
- Possibility of prompt adaptation of the system to solve not only personnel tasks.